An outbound cargo report for a consolidation may be submitted by a customs/freight broker where there is a need to reconcile multiple high or low value clearances into a single a clearance reference number.


Important: Please ensure that you are registered for TSW and have completed the steps outlined under Setting up Trade Single Window (TSW) access before continuing any further.


Note: This function is not available to all countries; please see Countries having support for TSW EDI messaging for further details.





Step 1: Review consolidation matching criteria

To ensure that the consignments you wish to include on the cargo report review the Consolidation Criteria to ensure that the correct data is entered by the outbound forwarder.


Step 2: Obtain a clearance for each individual consignment

In order to submit a consolidation type cargo report all of the included consignments must have been cleared for export.


For high value consignments an export declaration must be completed.  See how to Send a Declaration to TSW for further details.

For consignments which qualify for a low-value clearance a single low-value cargo report may be submitted.  See how to Send an outbound cargo report low-value export clearance to TSW for further details.


If a cargo is being consolidated, ensure a unique Housebill number is entered against individual consignment.


Step 3: Nominate one consignment for sending the cargo report

One of the consignments must be nominated for the use of sending the outbound cargo report. 

Important: If an consignment has already been used to send a low-value outbound cargo report then a different consignment MUST be selected to send the consolidation report.


Step 4. Review the cargo report document

It is always best to view the cargo report document as this will tell you which consignments will be included on the cargo report.


  1. Open the nominated consignment to the shipment tab (leg 1) and click on the Cargo Report button
  2. Click View Document to review.


If consignments are not displayed on the report return to Step 1 and review the consolidation criteria.

If any other data is missing or incorrect then amend this before continuing on to the next step.


Step 5: Send the consolidation report to TSW

  1. Click the Send (EDI) button on the Outbound Report window to send the cargo report.
  2. Another window will appear prompting you to confirm the send, click Yes to continue.
  3. If the send was successful then the window will close; continue onto Step 7.
  4. If the send was a problem then continue onto step 6.

Step 6: Correct errors when a send fails

Error messages will appear at the top of the window and will indicate to you what data must be amended.

Close the window to make your amendments and return to Step 4 to try again.



Step 7: Monitor the status of your cargo report

Occasionally return to the outbound report window to see if the status has changed.

You will see a sent date and time displayed once the cargo report has been successfully submitted to TSW.

When a response is received from TSW you should then see a received date and time displayed as well as a TSW Reference.


Check the Log to confirm the status and the details of any error messages.

If the cargo report is rejected by TSW then make your amendments as necessary then return to the Outbound Report window and click Send (EDI) again.


The colour of the Received date and time will also indicate the current status.  See Cargo Report Received Date and Time Colours by Status